How to Set Up a Read-Only Account on Microsoft Sharepoint
- 1). Open the library, list or site where you would like to setup a new read-only account.
- 2). Click on "Document Library Settings" or "List Settings" from the Settings menu. Click on the "Permissions for this document library" or "Permissions for this list" link under the "Permissions and Management" heading of the "Customize" page. This action will take you to the "Permissions" page of the document library or list which display the users and groups that have access to this library or list and what their access level is.
- 3). Select "Manage Permissions of Parent" from the Actions menu of the "Permissions" page. This action will take you to the "Permissions" page of the top-level site in the collection.
Choose "New Group" from the "New" menu on the Parent "Permissions" page. Enter a descriptive name for the group in the "Name" field and purpose of the group in the "About Me" field in the "Name and About Me Description section". - 4). Designate a Group Owner for this permissions group in the "Owner" section. In the "Group Settings section", indicate who can view and edit the membership of the group.
- 5). Specify whether users can request access to the site, and enter an email address where membership requests should be sent or accept the default value in the "Membership Requests" section.
- 6). Check the box next to "Read -- Can view only" to assign group permission as Read-Only.
Click "Create" to finish setting up the new read-only account.
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