Despite the belief that the commonality of computers in the workplace would eventually make us a paperless society, save thousands of trees and better the environment, today's businesses are faced with hundreds of pounds of paper records every year. And while many offices are slowly working towards being a paperless environment, that still leaves them with a common problem: What to do with the years of records and company info accumulated and stored in file cabinets?

Thankfully, there are simple options to circumvent this problem, the most common one being shredding the documents once the vital information has been added to a data bank. However, there are many fields where the shredding of documents may not be the best solution. For those entities, offsite document storage is the answer.

Offsite document storage is a growing industry, as many fields –especially those as related to health and research- need to have access to old records in order to verify information rather than rely only on what has been entered into a computer. This is because, people make mistakes and often it is necessary to go back to the original (usually written) source of information.

However, choosing a document storage location/provider is not always easy. After all, you will want a location site that is convenient for you to access whenever it is necessary to check older records. In addition, you want a place that is secure. Your company records are important and you want to know that the document storage location you choose cannot be invaded by the wrong person(s), thus putting you and your clients at risk.

Consequently, taking your time when selecting an offsite document storage provider is a must. Schedule time to tour the location and note things such as ease of entering the property, check the type(s) of security measures in place, ask how long they have been in business and check with the BBB to see if there ae any negative reports about the company and the security they provide. You may also wish to talk to others in your area to see whom they recommend for secure document storage, after all, they will be able to give you a firsthand report.

Document storage has become a vital part of doing business for many industries. Yes, you may choose to shred any documents you no longer need, but if you must be able to access the info again and either do not have said content already stored on a computer or Cloud based program or still need the ability to check a physical copy then it is vital that you select a document storage location that works for you. In the Trenton area, the RDM pros would be happy to talk to you about document storage and help you determine what option would work best for you.