Planning a party involves many activities that are best organized by using a checklist.
Included below are some tips for creating a party planning checklist.
The party planning list should contain a list of items that need to be completed in order to successfully host a party.
The list should not only contain the activities themselves, but also the person designated to complete each task.
If you are hiring a caterer to handle the food, then the caterer would be the responsible party for many of the tasks on your checklist.
If you are handling the food yourself, your list might contain different activities such as: oPlan party menu oCreate shopping list oPlan the food preparation checklist oPlan for tables and serving dishes The checklist should start with some very basic tasks.
You need to first set a date for the party.
You will need invitations.
You need to set a party budget.
You will need to create a guest list.
The invitations need to be sent out well in advance of the party.
The party menu needs to be prepared listing everything that will be needed.
The party menu needs to be a secondary checklist to the main list as it requires some detail.
Another item that should be on the list is choosing the location for the party.
A party menu needs to include items other than just food.
There are other things that will be needed such as napkins, serving ware, ice, cups, coolers, and beverages.
If you are serving cocktails, the list needs to include the specific liquors, wines, beers, and mixers that will be needed.
The primary checklist will need to allow for planning your decorations, adding them to your shopping list, purchasing them, and then actually putting the decorations up on the day of the party.
If you are hiring a bartender and/or a caterer, an activity should be on the list to meet with them to discuss the details of the party.
Another activity should be included to follow up with them closer to the event to make sure everything is going according to plan.
If you are purchasing a cake or other prepared food items, you need an activity on your list to order the cake and also to pick up the cake.
The same holds true for any foods you are having prepared for you.
If you are having an outdoor barbecue, you might purchase some ready made items such as meat, slaw, beans, iced tea, and bread.
A task would then need to be included to order these foods and also to have them picked up on the day of the party.
Many of the items on your checklist depend largely on the type of party you are having.
The main concept is to create a detailed party checklist in the very beginning and include as many detailed tasks as possible.
It is better to have too many activities and remove a few later than to forget and leave something out.
After the list is created, prioritize it and designate responsibilities for each task.
Use the list throughout the pre-party phase to keep you organized and on track.
A party planning list is a key tool in helping you plan the best party possible.
On the day of the party, you can relax and enjoy yourself knowing you did a great job organizing a fun and successful party.