How it Works

• As multimedia files like photographs, videos and presentations have become more common, file sizes have increased significantly. The standard storage that came with a personal computer just a few years ago is no longer adequate to address today's storage demands.
  Online storage providers have grown up to address this need by offering space in a shared "cloud" computing environment where documents of any size and type can be stored remotely and accessed over the Internet from any computer. Providers charge varying fees for different levels of features, ranging from very basic file backup with relatively slow upload and download bandwidth to enhanced features that enable file sharing in a Web 2.0 environment, such as shared and public folders, as well as direct manipulation of files within the cloud environment.
  
  

When to Use It

• Online storage offers several benefits. First, it makes it possible to access important documents no matter where you are, not just when you are at your home computer. In addition, it offers the assurance that files will be safe, even if a virus or other disaster compromises your personal computer. And, of course, online storage removes the limits that file size can place on your ability to store all your records and work as we move toward an increasingly paperless society.
  As you move or back up your files to an online storage provider, prioritize those items that are irreplaceable, such as digital photos and movies. Next, add files you would like to access no matter where you are, such as your résumé, important records, and current school or work files.
  
  

How to Find a Provider

• Many providers have emerged in this highly competitive marketplace. As you consider where to store your files, make sure that you are working with a reputable firm that is likely to remain in business into the future and one that has a solid track record of maintaining current security practices. A quick search of sites like Top Ten Reviews, TechCrunch and CNET will help you to navigate the current players and choose the right provider for your needs. Don't forget to always keep a local copy of your information, however, as it is never a good idea to rely on a single copy of your information, no matter how reputable the provider.