How to Establish Effective Communication Methods Within a Project
- 1). Set up a listserv for all project participants. Some e-mail servers enable users to create a listserv, or participants can utilize a service such as Mailman to create a listserv. A listserv is simply a single e-mail address that automatically forwards a message to designated individual e-mail addresses. This will make it easy to send messages regarding the project to all participants.
- 2). Create a call log using an Excel file or similar document. On this file, you should create columns to indicate numbers called, the purpose of the call and the date the call was made. These files will help you keep record of when communication was made.
- 3). Schedule meetings a minimum of once a week for the duration of the project. Setting these meetings in advance ensures that other appointments and meetings necessary for the project will not fill everyone's calendars and hinder a weekly group check-in. At the check-ins, everyone involved should communicate what progress they have made with the project and ensure that all calendars and plans match.
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